Untitled
Accounting Go-Live Options
| Option | Description | Advantage | Key Risk |
|---|---|---|---|
| Option 1: Accounting Phase 1 Go-Live Early | Accounting goes live before all WEs are onboarded | Clean accounting from early stage; easier AR/AP and inventory control for onboarded WEs | For WEs not yet onboarded, ALT staff must enter transactions on their behalf |
| Option 2: Accounting Go-Live After Full WE Onboarding | Accounting goes live only after all WEs are onboarded | Avoids parallel manual transaction entry for non-onboarded WEs | Higher risk of large opening balance reconciliation later |
| Option 3: Hybrid / Staged Accounting Go-Live | Accounting goes live for onboarded WEs only; non-onboarded WE transactions remain summarized/manual until onboarded | Balances control and practicality | Requires clear cut-off and transition rules |
Recommendation: Option 3 – Hybrid / Staged Accounting Go-Live
This is probably the safest and most realistic option for ALT.
How it works
For onboarded WEs:
- Transactions are entered through the mobile app / Odoo
- AR, AP, inventory, collections are tracked in system
- Accounting entries are generated from real system transactions
For not-yet-onboarded WEs:
- ALT continues current/manual tracking temporarily
- Transactions are entered as summary adjustments or opening balances when they are onboarded
- No need for ALT staff to enter every transaction on behalf of each WE daily
When each new WE batch is onboarded:
- Opening stock balance is confirmed
- Receivable / payable balance is confirmed
- Any pending advances / collections are confirmed
- From that point onward, transactions are captured in system